Library records include patron registration data, circulation records, overdue and reserve records, participation in library sponsored programs, record of library visits, and/or any data that contain information that links a specific patron to specific materials or services used. Each patron has individual control over his or her borrower’s card and presentation of the card permits access to information about the borrower’s current circulation record. Except during the actual period of transaction (circulation, maintenance of record on unpaid fines, reservation of materials), the library will not maintain a record of transactions. When no longer needed for library administration purposes, records will be expunged.
In compliance with the September 1, 1993, Texas Open Records Act which protects the confidentiality of the records of any library or library system which is supported in whole or in part by public funds, that identify or serve to identify a person who requested, obtained, or used a library material or service, no information will be released to any person, agency, or organization, except in response to a valid court order or subpoena, properly presented to the library director.
Nothing in this policy shall prevent authorized library personnel from using library records in the administration of their regular duties.